Point Of Sale (POS) Systems - Multiple Store and Central Management Systems
Pos (POS) systems option for restaurant, retail, salon, entertainment, and for hotel/resort properties with multiple store locations or application types can be a difficult job when assigned each of the apparent possibilities open. I emphasize the saying "apparent", because in fact your options are incredibly few.
Even if opening one business location, in case your intent is to expand and grow to stores opened from the same town, different states, or on multiple continents, the correct point of sale selection decision is important now. Think about your brand-new business as you would a growing child. When you buy the little one a whole new pair of shoes, you don't want to obtain a pair within the exact size, but want these to have some room to grow in which means you are not back at a shop looking for new shoes every other week until they're a grownup.
Choosing the proper point of sale (POS) system now, will insure you have a system which will not have to soon changed, it will help one to grow by providing the knowledge and data essential for short and long-term planning, and insures you'll not could consider looking for alternatives while you expand your business.
Mainly because it relates to multiple locations, or mixed use for retail pos and restaurant pos built-into one management system, start by making the correct POS selection now, you could be saving tens of thousands of dollars later. But not many point of sale systems include one computer software for multiple business location and kind application capabilities.
Get a system that's made for Cruise liner and Hotel/Resort applications. As a result of unique Pos application needs, including central management and administration of multiple store types like restaurants, retail gift shops, and services like boat rental or Salon/Spa from the same property, the machine inherently functions within these applications using a single point of administration files sharing within one software program.
Exactly why is single POS Software with all the power to operate and administrate more than one type of business important? Because, without capability you simply must use separate software packages, administrated separately, and without seamless integration of users, inventory, some time to payroll, reporting, etc. Rather than true central management capability, you can find yourself managing and making adjustments to multiple software applications per business location. Yet again, most Point Of Sale options requires you to specify if you'd like the Restaurant version, Retail version, or perhaps the Salon version, etc. should they have options and that is what you will get.
Precisely what is "True multi site central management"? Most point of sale companies will say you can manage your multiple store locations from central office or store. But be confident, the majority of these bankruptcies are not offering a true multi site central management capability, which includes a shared central database associated with each store by having a real-time secure VPN (Virtual Private Network) or Internet connection. Instead, they provide standard remote desktop or file management capabilities that are perfect for doing troubleshooting of an system problem, and not being a central management system. Ensure the system has a True multi site central management capability known as (HOM) or Head Office Module.
So enough about the "Why", let's get on the how! Eliminating point of sale system options that wont meet your existing or future operational needs can be a relatively simple task when you're conscious of the basic indicators to guage a system by. We have already touched on those dreaded, here is a total list of questions you'll be able to ask to be able to discount the fray:
1. The "database" platform and design has to be one that's secure, robust, and reliable.
a. Which database does the system use? If your fact is anything aside from a SQL or MSQL database, run and never walk to the nearest exit or intend on staying awake through the night with nightmares regarding point of sale failures within a Friday night rush.
b. Will the system employ a single database, or multiple databases? It must have one central database. Some exceptions may apply.
2. The methodology behind the "central management" capability. Remember, you must know if your system truly has remote management capabilities, or maybe the seller is simply offering remote desktop or file access. There's a huge difference.
a. May i manage and administrate my store or multiple store locations from one or even more offsite locations? Most will state yes, however it is kind of like asking someone if your truck you want to buy posseses an automatic transmission. A better solution could possibly be yes, however that does not always mean it works well back.
b. Bed not the culprit the remote management done? Can it be employing a remote desktop tool accessing a store computer, or must i use my Back-office administration program on my own offsite computer with integration to some central database? At this point, you might have totally impressed the Vendor together with your technical Savvy, and they might not be capable to answer your question. Wait to obtain the answer prior to buying this or another system simply because this question is the lance over the heart associated with a low budget Pos system that won't grow using your business.
3. Using one primary software package for just about any kind of, or mixture of business applications including Restaurant, Retail, Salon/Spa, Rental, Hotel/Resort, Entertainment, etc. Be very direct and specific to describe your expectations.
a. I would like one application attached to your personal computer which will provide point of sale function and administration for restaurant, retail, salon/spa, hotel, etc. Do you have this type of single program capability? Itrrrs this that separates the important dogs from your miniature poodles. In case you now have or believe you will have a future should operate and manage multiple kinds of businesses from one location, few can meet this requirement.
Ok, so that you don't see yourself being a business that needs those sophisticated Point Of Sale capabilities. You say "I am just a small enterprise person attempting to run a sandwich shop, i only intend on selling sandwiches, exactly why care about all of this"? First, keep in mind that at one time a smaller sandwich shop operator were built with a sub shop called Subway, another called McDonald's, while others started as a business exactly like you with one business like selling fresh made flavored coffee and ultimately learned that they offered as numerous retail products as foods inside their stores.
The strengths and capabilities of an pos system are only as relevant in a small single store and rehearse application like a large multi store, or use franchise or enterprise. If the system demonstrates a chance to operate and manage well over these larger multi store or mixed kind of business applications, it'll certainly perform and help you better in a smaller single store operation.
Now that you happen to be better informed and enjoy the basic knowledge necessary to select a great Pos system instead of just another POS, you can begin spinning the heads of all those pos vendors banging in your door, and understand how to select a system for today and future small business.